Routes Regional Americas Terms and Conditions - Suppliers

Delegates and Substitutes

1. The names and working titles of all delegates must be issued to the Organisers in advance. Delegates who are not employees of an organisation wishing to be represented must state the nature of their relationship with that organisation and hold official accreditation from that organisation.

2. Consultants and similar must pay the standard airport delegate rate (not the first time attending rate) for each airport they are representing, whatever the throughput of the airport. They are also subject to the restrictions on delegate conduct below.

3. A delegate substitution can be made in writing any time prior to close of business on 18^th January 2008. Please note that, in this instance, the Organisers cannot guarantee to change the name in the Delegate Directory.

4. Written notification of changes must be sent to the Routes Regional Americas office.

5. Delegates and substitutes whose details are not with the Organisers in line with the above terms and conditions will not be admitted to the event and no refund will be given.

Delegate Conduct

1. Distribution of pamphlets, brochures or any promotional matter outside of the formal meetings is subject to a prior agreement with the Organisers. The Organisers reserve the right to remove any material that is distributed without their consent/approval and to make an additional charge to any organisation doing so of £1,000. In the case of consultants or similar who are representing airports, this additional charge may be recovered from the other organisations.

2. Delegates may not arrange private conventions or events within or around the timetable of Routes Regional Americas without the prior agreement of the Organisers.

Routes Personal Mail Boxes

1. All delegates use the Personal Mail Boxes and the messaging system at their own discretion and the Organisers accept no liability for the consequences of their use.

Overall Event Attendance

1. The number of expected attendees indicated by the Organisers at any time is based on previous experience and information received regarding the status of the event at that point in time. Attending numbers may be more or less than expected.

2. The Organisers reserve the right to refuse entry to the event to any delegate from whom payment has not been received prior to the event.

Registration

1. The Organisers reserve the right, where appropriate, to reject any application for registration submitted without a signature.

Cancellation or Termination of Routes Regional Americas

1. Cancellations will incur an administrative charge of £500.

2. There will be no refund for cancellations made after 1^st December 2007.

3. Refunds will also not be made if the event is cancelled by the Organisers for whatever reason including Acts of God and other circumstances beyond the Organisers control or for any delegate who is unable to attend the event for whatever reason.

4. The Organisers reserve the right to refuse the registration and/or attendance of any delegate at any time and without stating a reason.

Payment

1. All payments must be made 30 days from date of invoice. Prices may be subject to applicable taxes.

Contract

1. On completion of the booking form these terms & conditions constitute a legally binding contract between the Organisers and all Routes Regional Americas delegates and shall be governed by English Law. The delegates and their employer are jointly and severally liable for payment for all the fees due to Routes Regional Americas. All Routes Regional Americas delegates consent to the exclusive jurisdiction of the English courts in all matters, except to the extent that the Organisers may choose to invoke the jurisdiction of the courts of any other country.

2. Airport throughputs will be checked with internationally respected trade bodies and registrations may be refused as a result.

Accommodation

1. For Terms and Conditions relating to accommodation, please refer to the separate hotel booking form.

Routes Printed & Electronic Information

1. The Organisers reserve the right to design, layout, edit, change and generally produce badges, directories and all other printed and electronic information in any way that they choose.

2. The Organisers accept no liability whatsoever for any omissions or mistakes in any Routes literature or on the Routes website.

3. The information in this, any other Routes literature and the Routes website is correct at the time of going to press and may be subject to change without notice.

The Organisers will not enter into any correspondence regarding the above terms and conditions.